Privacy Statement

Health~Holland places great importance on adequately safeguarding your privacy. All personal data processing activities conducted by us are in compliance with the General Data Protection Regulation (GDPR). This privacy statement explains which data we collect, why we collect it, the legal basis for collecting it, how we collect your data, whether we share your data, how long we retain your data, what we do to protect it, your rights, how you can exercise your rights, and how you can contact us. We believe it's important for you to be aware of your privacy rights and, therefore, recommend you read this privacy statement carefully.

What data do we process?

Unless it is necessary to maintain the identifiable characteristics of the data, we anonymize the data we collect. We store this data in such a manner that identification based on this data is no longer possible. Depending on the services and functionalities you use, we may process the following data:

First and last name
Academic titles
Curriculum vitae
Email address
Correspondence address
Phone number
Employer and department

Why do we process your data?

We use your data for the following purposes:

To inform about changes in our services and new developments
To send bimonthly newsletters
To keep track of event attendance
To process a job application
To process a request for a PPP allowance
To draft the PPS agreement
To monitor the progress of projects receiving our funding
To process your innovation broker application
To monitor the use of the innovation broker allowance
To process applications for network activities
To monitor the use of the allowance for network activities
To comply with laws and regulations
To facilitate collaboration.

On what legal basis do we process your data?

Consent

When you sign up for our bimonthly newsletter, a collaboration portal, or an event, you give us permission to process your data. Also, when you apply for a job at our organization, you consent to us processing your data. Similarly, giving your business card to one of our employees implies consent to process your data.

Legitimate interest, drafting an agreement, and complying with legal obligations

When you apply for a PPP allowance, we assess your application not only based on scientific quality but also on the consortium and the experience level of participants. This ensures the consortium has the necessary knowledge and experience to successfully complete the research project (basis of legitimate interest).

If your PPP allowance application is granted, we draft the PPS allowance agreement. This is a contract between Health~Holland and the consortium detailing the rights and obligations of all parties involved (basis of agreement).

To claim the PPS allowance, Health~Holland is legally required to disclose all granted PPS allowance projects to the Netherlands Enterprise Agency (RVO), including personal data of individuals involved in these projects (basis of legal obligation).

For the innovation broker program or network activities program application, we assess your application for compliance with relevant conditions and regulations (basis of legitimate interest). Upon approval, we draft an agreement outlining the rights and obligations of all parties (basis of agreement).

Health~Holland is legally required to disclose all granted projects to the Netherlands Enterprise Agency (RVO), including personal data of the involved individuals (basis of legal obligations).

Legitimate interest

It may happen that photos and/or video recordings are made during a (digital) event we (co-)organize. We may use these images for a publication about the organized event based on legitimate interest, as these images are intended to provide an atmosphere impression or report on the event. These publications are not for commercial purposes but are journalistic in nature. The recordings may also be used to announce the next edition of the event.

How do we collect your data?

The data we collect is provided by you; we do not collect personal data in any other way. You provide us with data when you sign up for our newsletter or an event, apply for a PPS allowance, sign up for the innovation broker program, sign up for the network activities program, apply for a job, or give your business card to one of our employees.

Do we share your data?

Health~Holland does not sell, rent, or share your personal data with third parties, unless we are legally obliged to do so. Only when organizing an event with a third party, may we share your data with this co-organizing party(s).

Some pages contain embedded videos from YouTube. When opening such a page, information about your visit is forwarded to the American company Google, which owns YouTube. This information can be used to track your visits across different websites. Google may share this information with third parties when required by law or when these third parties process the information on behalf of Google. Health~Holland has no access to and is not involved in the processing of this data. Additionally, the information sent to Google may be stored on servers in the United States for an indefinite period.

How long do we retain your data?

We do not retain your data longer than is reasonably necessary for the purposes for which the data were collected or until you request the deletion of your personal data. We adhere to the following retention periods:

Newsletter subscription: Indefinite period (until you unsubscribe)
Curriculum vitae and application letter: duration of the recruitment process and, with your consent for extended retention, up to a maximum of 1 year
Data related to the PPS allowance: as per contractual agreement
Data related to the innovation broker program or the network activities program: as per contractual agreement.

Cookies

Our website places functional cookies. To analyze how our site is used, we have chosen a privacy-friendly analytics method. This allows us to measure our visitors' behavior anonymously, ensuring your privacy is protected while we simultaneously improve our website. Our website does not place marketing or tracking cookies.

How do we protect your data?

We take our digital security very seriously. Hence, we adhere to high safety standards and take appropriate measures to prevent misuse, loss, unauthorized access, unauthorized modification, disclosure, or destruction of the personal data we process. These measures are also periodically evaluated and improved where possible.

Your rights

You have the right to ask us about the personal data we process about you, the purpose and nature of the processing, and to provide information about who we share it with. You have the right at any time to ask us to update, correct, or delete your personal data.

You can unsubscribe from our newsletter at any time by following the relevant unsubscribe process described in the email.

Identification

To prevent misuse of the above rights, we will ask you to identify yourself by adding a photocopy of your ID to your request. To prevent unnecessary processing of (sensitive) personal data (which we do not need for this purpose), please redact your Citizen Service Number (BSN), date of birth, and document number on the submitted copy of your ID. We recommend using the CopyID app from the Dutch government for this purpose, allowing you to safely make a copy of your ID.

When you submit a request to receive your personal data, we aim to complete your request within 20 working days. Should we be unable to meet this deadline, we will immediately inform you.

Protecting the privacy of minors

We understand the importance of taking extra precautions to protect the privacy and safety of minors under 16 years old. Our website is designed and intended for adult use. If you are a minor, you should review the terms of this privacy statement with your parent or guardian to ensure you understand and accept them. If we discover that we have collected personal data from a minor without the consent of a parent or guardian, we will delete that personal data as quickly as possible.

Supervisory authority

If you are not satisfied with our response to your request, you always have the right to file a complaint with the Dutch supervisory authority, the Autoriteit Persoonsgegevens.

Contact

If you wish to exercise your rights, have questions, or comments about our privacy statement, we would like to hear from you. You can contact us by sending an email to privacy@health-holland.com, calling us at +31 (0)70 205 14 00, or sending a letter to the attention of the Privacy Officer at the following address:

Wilhelmina van Pruisenweg 104
2595 AN The Hague
The Netherlands

Changes to our privacy statement

The most recently updated version of this privacy statement is available on our website. We last amended the statement on April 1st, 2024.